The vast majority of communication in the workplace happens by email. Administrative professionals, in particular, write dozens each day — in fact, some days, it may feel like you do nothing but send and receive emails. But have you ever stopped to think about how your emails look to the recipient, and what impression your email formatting and appearance might be sending? Show
The bottom line is that your emails should be as professional as you are. Less-than-presentable emails reflect poorly on you and your organization. Worse yet, because the recipient likely has an overflowing inbox, your business communication may not get the attention it deserves if your email formatting is shoddy. We've got several email tips to help you design and compose emails in Outlook (or other popular programs) that look good and get read. 1. Start with a strong email subject lineComposing an effective email begins with the subject line. Think about it before you even get to the body of the message. Keep in mind that your subject line plays a big part in whether or not your email is noticed and opened. Here's what you need to know about writing a good email subject line:
2. Adjust Outlook email settings for easy readingA recipient will begin to form an impression based on your email formatting, including the font, text size and colors you use. Your goal should be to make it as easy as possible for readers to scan and digest the contents of your message. Here are some email formatting tips:
You can change the text in an Outlook email by clicking the Format Text tab and then Change Styles. Choose the text format you want from the -down menu that includes Style Set, Colors, Fonts and Paragraph Spacing options. If you select Set as Default, the email formatting settings you choose for the text will be applied to all new messages. 3. Present your words clearlyNo matter how perfect your email formatting or how enticing your subject line, your Outlook email will probably not get the attention you think it deserves if all the information appears in a large, unmanageable chunk on the screen. Make your emails more manageable by making them scannable. Here's how:
Feel like you've crafted the perfect Outlook email but still haven't received a reply? Find out how to address this common email issue and four others. 4. Sign off with style by using an email signatureA well-crafted signature places your personal stamp on an email. To create one, start a new Outlook email and click the Insert tab in the header ribbon, then select Signature. Click Signatures from the pull-down menu. A window will come up where you can manage all your email signatures. Clicking New allows you to create and name one so you can differentiate it from others you may create in the future. Enter your information in the text box and then format it by choosing any of the options from the toolbar. Here are a few additional tips for creating an Outlook email signature that sings:
Ready for advanced email tips? Check out our list Microsoft Outlook shortcuts to pack more productivity into your workday. You'd be surprised at how much of a difference a few simple changes to your Outlook email habits can make. Following best practices such as these will serve to strengthen your communication skills and relationships with colleagues. What is the most popular type of resume that is used when people are seeking employment in the same field as their education or experience?Chronological Resume: The most common resume format; it emphasizes work experience, with past jobs shown in reverse chronological order.
Which of the following are best practices for creating your resume?Which of the following are best practices for creating your resume? Plan the message first, then fine-tune the tone and style. Use a layout with white space to avoid a cluttered look. Make sure that the content is balanced across the page.
Which of the following resume styles emphasizes skills and accomplishments rather than work experience?A functional resume focuses on your skills and experience rather than on your chronological work history.
In what order should your resume be written quizlet?it is typical to list your work experience and eduction in reverse chronological order, with the most recent listed first. you must prove in your resume that the qualifications you listed are valid.
|